Privacy Policy

Privacy Policy for Icon Gym Club

Effective Date: 01/01/2025

Welcome to Icon Gym Club (“we”, “us”, “our”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit icongymclub.com (the “Website”) or otherwise interact with us (e.g. via email, contact forms, membership sign-ups).

By using the Website, you consent to the practices described in this Privacy Policy.

1. Information We Collect

a) Information you provide directly

• Name, email address, phone number, address
• Payment, membership, or billing information (if you enroll in a membership or service)
• Information you enter on contact forms, feedback, or support requests
• Profile or account information (username, password)
• Any documents, images, or files you upload (if applicable)

b) Information collected automatically

• Usage data: pages you view, time & date, referral source, device type,      browser type
• IP address, geolocation (approximate), operating system
• Cookies, pixels, web beacons, analytics tools
• Log files and server data

c) Information from third parties

• Payment processors, analytics providers, advertising networks
• Social media platforms (if you link or log in via social media)
• Third-party      services (e.g. gym management software, CRM systems)

2. How We Use Your Information

• To deliver, operate, maintain, and improve the Website, services, and      features
• To process transactions, memberships, billing, and payments
• To respond to user inquiries, requests, or support needs
• To send you marketing or promotional communications (if you’ve opted in)
• To send administrative messages (e.g. account notices, updates, policy changes)
• To monitor and analyze usage, trends, and performance
• To detect, investigate, and prevent fraudulent or illegal activity
• To comply with legal obligations

3. Legal Basis for Processing

If your jurisdiction requires a legal basis (e.g. GDPR):

• Consent — where you have given explicit consent for certain uses (e.g. marketing emails)
• Contractual necessity — to perform a contract (e.g. membership agreement)
• Legitimate interest — for our business operations, marketing, security, analytics
• Legal obligation — to comply with laws or regulation

4. Cookies and Similar Technologies

We use cookies, web beacons, tracking pixels, and similar technologies to collect usage information and improve our services.

• You may control cookies via your browser settings, though this may affect functionality.
• Third-party tools (e.g. Google Analytics, advertising networks) may also place cookies or track usage.

5. Disclosure & Sharing of Information

We may share your personal data in the following circumstances:

• With service providers and vendors (payment processors, hosting, analytics, marketing)
• With partners, affiliates, or third parties offering co-branded services
• In response to legal requests (e.g. subpoena, court order) or to comply with legal obligations
• To protect rights, property, or safety of us, our members, or others
• With your consent

We do not sell your personal data to third parties.

6. Data Retention

We will retain your personal information only as long as necessary for the purposes described in this policy, or as required by law. When no longer needed, we will securely delete or anonymize it.

7. Security

We take reasonable and appropriate technical, administrative, and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. However, no system is 100% secure, and we cannot guarantee absolute security.

8. International Transfers

If we transfer your personal information across national borders (e.g. servers located outside your country), we will ensure adequate safeguards are in place (e.g. contractual clauses, compliance with data protection laws).

9. Children’s Privacy

Our Website and services are not intended for children under 13 (or the applicable minimum age in your region). We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us to request deletion.

10. Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Correct or update your information
• Request deletion of your data
• Restrict or object to certain processing
• Withdrawconsent where given
• Data portability
• Opt out of marketing communications

To exercise these rights, please contact us (see Contact Us below).

11. Third-Party Links & Services

Our Website may contain links to third-party websites or integrate third-party services (e.g. social media, payment gateways). We are not responsible for their privacy practices. You should review their privacy policies separately.

Our site may also use Google reCAPTCHAto prevent spam. Google’s Privacy Policy and Terms of Service apply.

12. Changes to This Policy

We may update this Privacy Policy periodically. When we do, we will post the new version on this page with an updated “Effective Date.” If changes are significant, we may notify you (e.g. via email or on-site notice).

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us:

Icon Gym Club
1231 Edward L Grant Hwy, The Bronx, NY, USA
📧 Email: support@icongymclub.com
📞 Phone: (917) 808-5045